Note: ProQuest UMI's modified format has been adapted to suit a CSULB student's needs. This example is meant as a visual guide from which you will retype your own permission letter. Fill in the correct information where indicated and remember to delete the instructional information that has been highlighted. Instructions for Permission Letters:Author: Marco Tran Jul 19, · Download the Template Permission Letter Permissions to Use and Reproduce Instruments in a Thesis/Dissertation Frequently Asked Questions. Why might I need permission to use an instrument in my thesis/dissertation? How do I know if I need permission to use instruments in my thesis/dissertation research? Determine whether you need permissionAuthor: Linsey Ford The requested permission extends to any future revisions and editions of my thesis, including non-exclusive world rights in all languages, and to the electronic publication of my thesis by the University of Pittsburgh. These rights will in no way restrict republication of the material in any other form by you or by others authorized by you
If you want to use surveys, questionnaires, interview questions, tests, measures, dissertation letter permission, or other instruments created by other people, dissertation letter permission, you are required to locate and follow usage permissions. Copyright Protection. Copyright provides authors of original creative work with limited control over the reproduction and distribution of that work.
In other words, it is not necessary to formally state a declaration of copyright, to use the © symbol, or to register with the United States Copyright Office. Therefore, you must assume that any material you find is copyrighted, unless you have evidence otherwise. This is the case whether you find the instrument openly on the web, in a library database, or reproduced in a journal article, dissertation letter permission. Some instruments are explicitly distributed under a license agreement or terms of use.
Unlike copyright, dissertation letter permission, which applies automatically, users must dissertation letter permission to these terms in order to use the instrument. In exchange for abiding by the terms, the copyright holder grants the licensee specific and limited rights, dissertation letter permission, such as the right to use the instrument in scholarly research, or to reproduce the instrument in a publication.
When you ask a copyright holder for permission to use or reproduce an instrument, dissertation letter permission, you are in effect asking for a license to do those things. There are different levels dissertation letter permission permissions for using an instrument:. a No permission required.
The copyright holder has explicitly licensed the use of instrument for any purpose, without requiring you to obtain permission.
If you are dissertation letter permission using a limited portion of the instrument, your use may be covered under the Fair Use Doctrine. If the instrument was developed by the federal government or under a government grant it may be in the public domain, and permission is therefore not required.
If the document was created beforeit may be in the public domain, and permission is therefore not required. Any other usage requires permission. Sample Permission for Educational Use:. Test content may be reproduced and used for non-commercial research and educational purposes without seeking written permission. Distribution must be controlled, meaning only to the participants engaged in the research or enrolled in the educational activity.
Any other type of reproduction or distribution of test content is not authorized without written permission from the author and publisher. Always include a credit line that contains the source citation and copyright owner when writing about or using any test.
American Psychological Association. Even if you are not required to obtain permission to use the instrument, consider contacting the author for ideas on how to administer and analyze the test. Authors often welcome further use of their work, and may request you send them a copy of your final work. c Permission required: Instruments that require you to dissertation letter permission the permission of the copyright holder, dissertation letter permission, regardless of whether the use is for educational or commercial purposes.
This may be because the copyright holder. If you cannot locate the permissions, dissertation letter permission, you are required to identify the copyright holder and contact them to ask about permission to use the instrument.
Identify the copyright holder Adapted from Crews. The next step is to identify who owns the copyright. The copyright holder is usually the creator of the work. If the copyright owner is an individual, you will need to do the usual Internet and telephone dissertation letter permission to find the person.
Be ready to introduce yourself and to explain carefully what you are seeking. Some authors transfer copyright to another entity, such as a journal publisher or an organization.
In these cases, you must obtain permission from that entity to use or reproduce the instrument. You can often identify the owner by locating a © copyright notice, but as mentioned above, not all copyrighted works have a notice. Check the following sources to locate instruments, their copyright holders, and their permission statements:. Publishers often have websites that prescribe a method for contacting the copyright owner, so search the publisher website for a permissions department or contact person.
Do not send permissions letters to all possible rightsholders simultaneously. Taking the time to find the person who most likely holds the copyright will better yield success.
If you do not have much information about who actually owns the copyright, be honest with your contacts, and they may be able to help you find the right person, dissertation letter permission. Ask for permission Adapted from Crews. Once you have identified the copyright holder, you must determine the scope of your permission request. Some copyright owners furnish their own permission form that you may download from their website. If the copyright owner does not provide a permission agreement form, you may write your own letter click here to download a template.
Requests should be made in writing; e-mail is fine for this purpose. A most effective letter will include detailed information concerning your request for permission to use the work.
Include the following information:. Important : Obtaining permission to use an instrument is not the same as obtaining permission to reproduce dissertation letter permission instrument in your appendix.
If you intend on providing a copy of the instrument in an appendix, ask for separate permissions to do that. Click here to download a template letter. Feel free to modify and adapt this template for your purposes. Documentation allows you to demonstrate to others that you have the legal dissertation letter permission to use the owner's work. In the unlikely event that your use of the work is ever challenged, you will need to demonstrate your good faith efforts.
That challenge could arise far in the future, so keep a permanent file of the records. Moreover, dissertation letter permission, you might need to contact that same copyright owner again for a later use of the work, and your notes from the past will make the task easier.
In some cases, you may never get a response from the copyright holder or you may never even be able to identify who they are or how to contact them.
It can be difficult to know how to proceed when you reach a dead end. Unfortunately, no matter how diligently you have tried to dissertation letter permission permission, these efforts cannot completely eliminate the risk of infringement should you proceed to use the work.
Assuming you have diligently investigated your alternatives, do not want to change dissertation letter permission project, and remain in need of dissertation letter permission elusive copyright permission, dissertation letter permission, the remaining alternative is to explore a risk-benefit analysis.
Numerous factual circumstances may be important in this evaluation. You ought to investigate whether the work is registered with the U. Copyright Office and weigh the thoroughness of your search for the copyright owner and your quest for appropriate permission. Undertaking this analysis can be sensitive and must be advanced with caution and with careful documentation. You may be acting to reduce the risk of liability, but you have not eliminated liability.
A copyright owner may still hold rights to the material. Members of the University of Houston-Clear Lake community should consult with their chair or the Neumann Library to discuss their options. Dissertation letter permission of this FAQ are used and adapted from:. Crews, Kenneth and Rina Elster Pantalony. Licensed under Creative Commons Attribution 4.
Crews, Kenneth. Hathcock, April. Licensed under Creative Commons Attribution-NonCommercial 4. It looks like you're using Internet Explorer 11 or older. This website works best with modern browsers such as the latest versions of Chrome, Firefox, Safari, and Edge.
If you continue with this browser, you may see unexpected results. Home Templates Format Guidelines Dissertation Submission Getting Survey Permissions Workflow FAQ Contact Us Instrument Permission documents, dissertation letter permission.
Determine whether you need permission Identify the copyright holder Ask for permission Keep a record What if I can't locate the copyright holder? Copyright Protection Copyright provides authors of original creative work with limited control over the reproduction and distribution of that work. Report a dissertation letter permission.
How do I write an authorization letter for permission?
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If the material has been published, a letter of permission from the publisher must be obtained allowing the student to use the work in the thesis or dissertation. Students should inform the copyright holder that the manuscript is being submitted to Indiana University Jul 19, · Download the Template Permission Letter Permissions to Use and Reproduce Instruments in a Thesis/Dissertation Frequently Asked Questions. Why might I need permission to use an instrument in my thesis/dissertation? How do I know if I need permission to use instruments in my thesis/dissertation research? Determine whether you need permissionAuthor: Linsey Ford Note: ProQuest UMI's modified format has been adapted to suit a CSULB student's needs. This example is meant as a visual guide from which you will retype your own permission letter. Fill in the correct information where indicated and remember to delete the instructional information that has been highlighted. Instructions for Permission Letters:Author: Marco Tran
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